When you send equipment out of a warehouse, container or truck, how can you really tell if it’s maintained? As organizations grow, with the addition of new locations, centralized oversight of an organizations equipment can weaken. Whether equipment is required for a limited period or a more comprehensive response is needed - here are 5 challenges you’ll constantly face:
Managing Multiple Locations
Many organizations face the difficulty of managing equipment across multiple locations. These organizations need to know equipment supply levels, condition and availability instantly when an incident occurs. The difficulty in tracking this however is that the equipment also needs to be stored in a very specific way to ensure a efficient response. Equipment can be stored in a ready to use manner and often packaged in bags or boxes preloaded on trucks or containers.
Organizations have plans in place to coordinate an incident response. The plan brings together the various elements of the response and it should be kept up to date and tested on a regular basis. This plan relies on the fact that equipment is satisfactory, has maintenance plans and a recorded history. Many organizations have assigned staff who have a sole responsibility of equipment inspection and ensuring equipment is in a constant state of readiness at each of their stockpiles.
In order for organizations to respond effectively there is a need to have an infrastructure that enables them to track and conduct their own repairs as part of an incident response. When dealing with large stockpiles of equipments across a number of locations companies can find that the process of scheduling repairs and monitoring work can turn into a complex undertaking if they’re not prepared.
Ensuring Equipment Sutiability and Standardization
Organizations will ensure that there is robust management structures to lead the response to an incident. Personnel will be aware of their individual roles and responsibilities. To complement this preparedness it is essential to ensure that the equipment held is relevant for the incident. The difficulty is ensuring that specifications are readily available to personnel and in your cache.
Moving And Tracking From One Location To Another
Organizations often have to move their stockpiles with little notice. Often there will be a robust plan in place so that equipment will be successfully and rapidly deployed. However, due to the pace at which the redeployment is happening the tracking of the equipment being relocated from one location to another can be neglected and difficult to manage using paper based or spreadsheet methods.
Never leave on deployment without knowing everything is in your cache. Avoid misplaced or forgotten equipment by tracking and auditing who had what, when, and where. Ensure your equipment will always be ready to go