The benefits of an audit are numerous. Audits can improve efficiency and reliability. Hazmat equipment needs formal inspection to ensure safety and, in many cases, a quick visual check before use will be sufficient but is this always recorded? Scheduled inspection is necessary for any equipment where significant risks to health and safety may arise from incorrect use, deterioration or any other circumstances. The need for inspection and inspection frequencies should be determined through risk assessment.
An audit trail is a paper or electronic record that gives a step by step documented history on a piece of equipment. It enables an examiner to trace the maintenance records. The presence of a reliable and easy to follow audit trail is an indicator of good internal controls instituted by an organization, and forms the basis of objectivity. So what are the benefits of having a comprehensively recorded maintenance record that can act as your audit trail?
1. Increased Security
Having detailed records can protect an organization from liability during legal battles. They also help companies monitor data for any potential security breaches or internal misuses. They are also a great way to ensure that proper document protocols are followed consistently.
2. Improved Risk Management
Logging maintenance can play an important part in an organizations’ overall risk management strategy, demonstrating to stakeholders and regulators that an organization has made a thorough effort to protect against and prevent potential problems before they occur.
3. Demonstration of Compliance
Organizations must comply with regulations and laws such as Health and Safety Legislation and industry specific regulations. Maintenance logs can be used as proof of regulatory compliance during an audit and can help an organization fulfil its record-keeping requirements for compliance purposes.
4. Provides a Detailed Insight of Equipment Use
Because a log tracks how long and how frequently individuals and departments are conducting maintenance. These records can be used to gain insight into workflow activities enabling the organization to be more strategic in equipment purchases and distribution.
We’re always interested in anything that helps in improving your response capabilities. Being able to comprehensively record maintenance is one of the reasons D4H Technologies was created.