When you send equipment out of a warehouse, container or truck how can you really tell if it’s been maintained. As organizations grow, the addition of new locations and staff members widens the span of control and loosens centralized control organization’s have over their equipment. Organizations can default into using a spreadsheet and paper logs to manage their equipment as it has worked previously when dealing with a small cache. However as the cache grows the capabilities of a spreadsheets remains the same.
Whether equipment is required for a limited period or a more comprehensive response approach is needed here are 5 difficulties you’ll constantly face:
Many organizations face the difficulty of managing equipment across multiple locations. These organizations need to know equipment supply levels, condition and availability instantly when an incident occurs. The difficulty in tracking this however is that the equipment also needs to be stored in a very specific way to ensure a efficient response. Equipment can be stored in a ready to use manner and often packaged in bags or boxes preloaded on trucks or containers.
Organizations have plans in place to coordinate a n incident response. The plan brings together the various elements of the response and it should be kept up to date and tested on a regular basis. This plan relies on the fact that equipment is satisfactory, has maintenance plans and a recorded history. Many organizations have assigned staff who have a sole responsibility of equipment inspection and ensuring equipment is in a constant state of readiness at each of their stockpiles. This is carried out in a labour intensive way by tracking this expensive equipment with an inexpensive spreadsheet or paper based system.
In order for organizations to respond effectively there is a need to have an infrastructure that enables them to track and conduct their own repairs as part of an incident response. When dealing with large stockpiles of equipments across a number of locations companies can find that the process of scheduling repairs and monitoring work can turn into a complex undertaking if they’re not prepared.
Companies will ensure that there is robust management structures to lead the response to an incident. Personnel will be aware of their individual roles and responsibilities . To complement this preparedness it is essential to ensure that the equipment held is relevant for the incident. The difficulty is ensuring that product specifications are readily available to personnel. Ensuring the correct product is used when in a real world scenario.
Organizations often have to move their stockpiles with little notice. This can be for a number of reasons, for instance exploration may have ceased in a region or they need additional equipment to support a activity elsewhere. Often there will be a robust plan in place so that equipment will be successfully and rapidly deployed. However, due to the pace at which the redeployment is happening the tracking of the equipment being relocated from one location to another can be neglected and difficult to manage using paper based or spreadsheet methods.
Is your equipment ready to go for any tasking?
Being able to easily manage and track your equipment isn’t as difficult as you’d think!!