Today we look at the Fourth Part of our series on the Transportation of Dangerous Goods in Canada and how we can aid you in meeting your debriefing obligations under Transportation of Dangerous Goods (TDG) Regulation. A number of the teams we’ve spoken with in Canada have advised that often after an incident where an Emergency Response Assistance Plan (ERAP) has been put into action. Responders will participate in formal debriefs, the objective of these is to improve the ERAP by identifying the portions of their response that have been effective and those requiring improvement. Our customers have discussed a number of reasons why their organization benefit from comprehensive incident reporting and analytics.
Reviewing and Debriefing
Customer describe how they’ve benefited from the fact that [D4H]has been built for responders by responders. Anybody can pick up and easily create a report without training, having to learn new formats, or be instructed about what to include in reports. They’ve also emphasised the importance of accurate reporting for tracking of their resources used as under Amendment 10 of TDG regulation, compensation can be claimed by a person or company whose ERAP is implemented on the authority of the Minister of Transport in order to respond to a security or terrorist incident.
The purpose of debriefing according to our customers is to ensure that an ERAP is revised as necessary to address any shortcomings. The focus of this process is not faultfinding but ensuring that all response team members and contractors are informed, lessons are learned and improvements are made. Often these reports are included in the incident file according to the teams we’ve worked with.
Through tracking incidents and drawing from the analytics available in using [D4H] customers advise how they can now tailor their training to ensure that they’re prepared appropriately for the incidents that they are dealing with most often in their day-to-day work.
Tracking Specific Details
One of the major difficulties customers are discussing when it comes to incident reporting is their obligations to complete forms with details as specific as UN Number , Spill Amounts , Weather and Injury Types. This is so important as Transport Canada recommend that records are kept of all accident response and TDG inspectors will often request such information during inspections.
The [D4H] customers we’ve spoken with advised of how they struggled with some of the details involved in completing standard reports and this emphasis on tracking very specific details. Our forms have been designed to make writing and analyzing incident reports quick and most importantly, error free. Drop-down menus can help end users fill in these reports appropriately.
Generally, incident forms have empty fields for category and subcategory so that they can be properly classified and handled by the appropriate personnel. By using drop down menu’s and tags our customers can quickly create comprehensive analytics. Customers have noted the ease at which they could produce different types of charts, maps, and reports; including incident distribution, patterns, and benchmarking in minutes by using the [D4H] Incident Reporting module.
Importance of Up-to-date data.
In speaking to customers they advised the importance of tracking the information they’re entering in these forms becomes invaluable when you consider ERAP approvals are issued for a specified period of time. Applicants have to re-apply prior to the expiration of their current plan.
The teams we’ve worked with stess the importance of up to date information in order to ensure they modify plans as required for future applications. By using [D4H] they can generate daily, monthly, or annual reports by bringing information into a single source of truth that can be easily queried.
[D4H] Series: Transportation of Dangerous Goods in Canada
The purpose of this series is to aid you in ensuring your response team is ready to respond in line with your ERAP. [D4H] look at how we can aid you in adhering to your obligations under TDG Regulations. Interested in learning more? Download an Information Pack or Contact Me.
Parts 1 to 3 are available here:
Part 1 of 4: Transportation of Dangerous Goods in Canada
Part 2 of 4: Transportation of Dangerous Goods in Canada
Part 3 of 4: Transportation of Dangerous Goods in Canada